Job responsibilities

 Collect information on tenders to be issued in a given Financial year  Participate in the planning and budgeting process of the Institution  Prepare the procurement plan  Submit the procurement plan to management for approval  Make a follow up on the submission of the procurement plan to RPPA and its publication on the institution’s website  Follow up on the timely preparation of technical specifications/ToRs  Prepare of tender documents  Produce tender notices  Distribute tender documents and receive bids  Organize the opening and evaluation of bids  Prepare notification letters for bidders and recommend contract awards.  Organize and participate in contract negotiation  Provide information/support documents for contract drafting to the Legal affairs  Follow-up of contract execution and completion in collaboration with the user department  Prepare certificates of completion for suppliers  Serve as Secretary to the institution tender committee  Produce and submit timely monthly report to RPPA on procurement plan progress  Produce procurement report as required by a funding Institution or donor  Facilitate Procurement Audit  Ensure a proper and safe filling system for procurement information  Submit periodical reports to the institution’s management

Qualifications

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    Purchasing and Supply Chain Management

    0 Year of relevant experience

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    Bachelor's Degree in Procurement

    0 Year of relevant experience

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    Bachelor’s Degree in Management with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification

    0 Year of relevant experience

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    Bachelor’s Degree in Law with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.

    0 Year of relevant experience

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    Bachelor’s Degree in Public Finance with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.

    0 Year of relevant experience

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    Bachelor’s Degree in Economics with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.

    0 Year of relevant experience

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    Bachelor’s Degree in Civil Engineering with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.

    0 Year of relevant experience

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    Bachelor’s Degree in Accounting with a professional certification in Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional(CIAPP).

    0 Year of relevant experience

Required competencies and key technical skills
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    Accountability
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    Client/citizen focus
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    Resource management skills
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    Problem solving skills
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    Decision making skills
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    Leadership skills
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    Time management skills
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    Risk management skills
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    Results oriented
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    Digital literacy skills
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    Understanding of public procurement laws and procedures in Rwanda
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    Experience of working with E-government, procurement system or other procurement software
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    Knowledge of procurement techniques as well as in market practices
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    Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage
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    Excellent interpersonal and communication skills
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    High level of integrity, confidentiality and professional ethics;
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    Analytical skills;
Psychometric Languages
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    English
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    Français
Psychometric Domains
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    Problem solving

    Competence / Skills

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    Decision making

    Competence / Skills

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    Analytical skills

    Competence / Skills