Head of Central Secretariat at Ministry of Youth and Arts (MINIYOUTH): (Deadline Aug 19, 2026) Job responsibilities The Head of Central Secretariat shall report to the Director of Administration and Finance and will be responsible for: 1. Supervise the operation of activities of the Central Secretariat; 2. Register and direct outgoing /incoming correspondence 3. Direct internal correspondence of the ministry for their registration and utilization 4. Maintain order and a favorable environment in the central secretariat 5. Organize and control the fast and accurate entry of documents and mails for the institution which are processed the central Secretariat; 6. Produce documents in ad hoc formats to facilitate work of persons in charge and within a quality-based spirit for corporate image...
Head of Central Secretariat at Ministry of Youth and Arts (MINIYOUTH): (Deadline Aug 19, 2026)
Job responsibilities
The Head of Central Secretariat shall report to the Director of Administration and Finance and will be responsible for: 1. Supervise the operation of activities of the Central Secretariat; 2. Register and direct outgoing /incoming correspondence 3. Direct internal correspondence of the ministry for their registration and utilization 4. Maintain order and a favorable environment in the central secretariat 5. Organize and control the fast and accurate entry of documents and mails for the institution which are processed the central Secretariat; 6. Produce documents in ad hoc formats to facilitate work of persons in charge and within a quality-based spirit for corporate image of the institution; 7. Organize and control the computer-entry work given to Central Secretariat; 8. Supervise and organize appropriate recording and filing of documents which are processed at the Central Secretariat; 9. Write and forward to line manager the monthly report of Central Secretariat activities; 10. Carry any other duties assigned to him/her by the Ministry authorities.
Qualifications
Bachelor's Degree in Economics
0 Year of relevant experience
Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
Bachelor’s Degree in Public Administration
0 Year of relevant experience
Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
Bachelor’s Degree in Sociology
0 Year of relevant experience
Bachelor's Degree in International Relations
0 Year of relevant experience
Bachelor's Degree in Management
0 Year of relevant experience
Bachelor's Degree in Communication
0 Year of relevant experience
Bachelor's Degree in Journalism
0 Year of relevant experience
Bachelor's Degree in Public Relations
0 Year of relevant experience
Bachelor's Degree in Media
0 Year of relevant experience
Bachelor's Degree in Human Resource Management
0 Year of relevant experience
Bachelor's Degree in Law
0 Year of relevant experience
Bachelor's Degree in Development Studies
0 Year of relevant experience
Bachelor's Degree in Procurement
0 Year of relevant experience
Bachelor's Degree in Psychology
0 Year of relevant experience
Bachelor's Degree in Library and Information Science
0 Year of relevant experience
Bachelor's Degree in Office Management
0 Year of relevant experience
Bachelor's Degree in Arts and Publishing
0 Year of relevant experience
Bachelor's Degree in Education
0 Year of relevant experience
Bachelor's Degree in Political Sciences
0 Year of relevant experience
Bachelor's Degree in Education Sciences
0 Year of relevant experience
Bachelor's Degree in Customer Relations
0 Year of relevant experience
Bachelor's Degree in Agriculture Economics
0 Year of relevant experience
Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
Bachelor's degree in Linguistics and Literature
0 Year of relevant experience
Bachelor's Degree in Translation and Interpretation Studies
0 Year of relevant experience
Bachelor's Degree in Language and Arts Education
0 Year of relevant experience
Bachelor's Degree in Logistics and Supply Chain Management
0 Year of relevant experience
Bachelor's Degree in Arts and Creative Industry
0 Year of relevant experience
Bachelor's Degree in Social work
0 Year of relevant experience
Bachelor's Degree in Hospitality Management
0 Year of relevant experience
Secretariat Studies
0 Year of relevant experience
Office Management
0 Year of relevant experience
Bachelors in Accounting & Finance
0 Year of relevant experience
Diploma (A1) in Library & Information Science
0 Year of relevant experience
Advanced Diploma (A1) in Office Management and Administration
0 Year of relevant experience
Required competencies and key technical skills
Commitment to continuous learning
Resource management skills
Problem solving skills
Decision making skills
Time management skills
Risk management skills
Results oriented
Digital literacy skills
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
Administrative skills
High level of integrity, confidentiality and professional ethics;
Team working Skills
Analytical skills;
Creativity and Innovation
Superior written and verbal communication skills
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Organizational skills with the ability to multi-task
Knowledge of principles and practices of basic office management
