Event Coordination Officer at Rwanda Convention Bureau (RCB): (Deadline 08-07-2026) JOB TITLE: Event Coordination Officer (EC Officer) COMPANY: Rwanda Convention Bureau (RCB)REPORTS TO: Director of Event Coordination ABOUT RWANDA CONVENTION BUREAU (RCB) The Rwanda Convention Bureau (RCB) is the national body mandated to position Rwanda as a leading destination for Meetings, Incentives, Conferences, and Exhibitions (MICE). RCB works closely with government institutions, private sector partners, and international stakeholders to attract, bid for, and successfully host high-impact events that contribute to Rwanda’s economic development and global visibility. POSITION SUMMARY RCB is seeking a highly organized and dynamic Event Coordination Officer to support, assist, and provide...
Event Coordination Officer at Rwanda Convention Bureau (RCB): (Deadline 08-07-2026)
COMPANY: Rwanda Convention Bureau (RCB) REPORTS TO: Director of Event Coordination
ABOUT RWANDA CONVENTION BUREAU (RCB)
The Rwanda Convention Bureau (RCB) is the national body mandated to position Rwanda as a leading destination for Meetings, Incentives, Conferences, and Exhibitions (MICE). RCB works closely with government institutions, private sector partners, and international stakeholders to attract, bid for, and successfully host high-impact events that contribute to Rwanda’s economic development and global visibility.
POSITION SUMMARY
RCB is seeking a highly organized and dynamic Event Coordination Officer to support, assist, and provide coordination support in the planning, coordination, and execution of national and international events. The role will work under the close supervision of the Event Coordination Manager and Director of Event Coordination to facilitate smooth event activities across all phases, including planning, execution support, and post-event follow-up.
The Event Coordination Officer will play a strictly supporting role, assisting with stakeholder coordination, documentation, logistics preparation, and operational follow-up to help ensure events are implemented in line with RCB standards. The role does not carry final responsibility for event delivery outcomes.
KEY RESPONSIBILITIES
1. Event Planning and Strategy Support
Assist in the preparation of event action plans, timelines, and implementation frameworks.
Support the Event Coordination Manager in developing strategic event plans aligned with RCB’s annual and multi-year objectives.
Assist in identifying operational requirements for upcoming events, including logistics, staffing, and technical needs
2. Reporting and Documentation
Assist in preparing and compiling weekly event progress reports highlighting status updates, risks, and mitigation notes.
Support the development of post-event reports capturing outcomes, lessons learned, and recommendations.
Assist in preparing quarterly performance and progress reports for management review.
3. Procurement and Vendor Coordination Support
Assist in drafting Terms of Reference (ToRs) for procurement of event-related services and suppliers.
Support coordination with procurement teams and vendors to facilitate timely delivery of services in line with specifications.
Assist in monitoring vendor activities during event preparation and execution phases.
4. Stakeholder and Partner Coordination Support
Support coordination of planning and status meetings with government institutions, organizing committees, sponsors, and other stakeholders.
Assist as a liaison support between RCB and event partners to facilitate effective communication and alignment.
Support dissemination of event-related information to relevant stakeholders.
5. Event Operations and Execution Support
Assist in operational activities related to events including venue preparation, logistics coordination, accreditation, invitations, and guest management.
Support site inspection visits by assisting with client arrivals, departures, and guided tours.
Help monitor event activities and escalate operational issues to relevant supervisors for resolution.
Provide support to ensure smooth execution of events in line with approved protocols and instructions.
6. Event Evaluation and Continuous Improvement Support
Assist in post-event evaluation activities with internal teams and stakeholders.
Support analysis of event performance against objectives, KPIs, and stakeholder feedback.
Assist in documenting lessons learned and recommendations for future improvement.
KEY DELIVERABLES
Support preparation of event action plans and schedules
Support preparation of weekly and quarterly event reports
Assist in post-event evaluation documentation
Support coordination of stakeholders and vendors
Assist in smooth execution of assigned event activities under supervision
QUALIFICATIONS AND EXPERIENCE
Bachelor’s degree in Hospitality Management, Public Relations, Business Administration, Communications, Event Management, or a related field.
Minimum of 5 years of relevant experience in event coordination or event management support, preferably within large-scale or international events.
Experience in supporting event planning and execution processes from concept to completion.
SKILLS AND COMPETENCIES
Strong event coordination and administrative support skills
Good stakeholder and vendor coordination abilities
Strong communication and interpersonal skills
High level of organization and ability to multitask
Ability to work under supervision and follow instructions effectively
