Supply and delivery of 3 project trucks – Province Est, Rwanda at AVSI Rwanda: (Deadline 30 March 2026)

AVSI Rwanda – Invitation to Tender Lot 2

Tender Ref No: AVSI/RW/TRUCK/2026/02

Subject: Supply and delivery of 3 project trucks – Province Est, Rwanda

Issued: 09/03/2026 5:00 PM

1. About AVSI Rwanda

AVSI started working in Rwanda in 1994, just after the Genocide against the Tutsis, initially engaged in humanitarian emergency interventions. Today, AVSI Rwanda is a registered local organization operating in 7 Rwandan districts in different areas of intervention. We accompany more than 240,000 people with project of Education, Child protection and Youth Rights, Gender equality and Women’s Empowerment, Mental health, Economic Empowerment, Climate Change and Agriculture.

AVSI Rwanda now invites competent suppliers to tender for the supply and delivery of 3 heavy- duty 4×4 trucks for operational activities in Province Est, Rwanda (Gatsibo, expanding to Kayonza).

2. Requirements for Bidders

Bidders must submit:

1. Company profile including PIN and registration certificate
2. Tax clearance / certificate of compliance
3. Declaration of eligibility signed and stamped
4. Evidence of previous supply of trucks or heavy vehicles
5. Completed and signed Tender Dossier

Mandatory: All requirements must be included.

3. Evaluation Criteria

Criteria	Weight
Financial Offer	70%
Technical Compliance	10%
Delivery Timeframe	5%
Relevant Experience in Similar Contracts with AVSI and other INGOs	5%
Warranty & After-Sales Service	5%

Note: Technical compliance will consider suitability for mixed rural terrain, heavy load transport, and durability.

4. Technical Specifications – 3 Units 4×4

Item	Specification
Vehicle Type	Heavy-Duty Cargo/Utility Truck, 4×4
Engine	Diesel, ≥ 4000 cc or equivalent performance
Output	≥ 210 hp
Torque	≥ 500 Nm
Fuel Tank	≥ 120 Liters
Suspension	Reinforced for rural terrain, off-road suitable
Ground Clearance	Sufficient for uneven rural roads/off-road conditions
Braking System	Hydraulic or air brake system suitable for heavy loads
Tires	Heavy-duty all-terrain
Load Capacity	Up to 5 tons net payload
Chassis	Reinforced ladder frame suitable for repeated heavy loading
Cabin	2–3 seats, AC, airbags, power steering
Emission Standard	Euro 4 or equivalent
Pre-delivery Inspection	Required
Driver Orientation	Supplier to provide basic operational and maintenance training

 

5. Submission Instructions

Tender dossier and priced proposals must be submitted in a sealed envelope clearly marked:

“Ref No: AVSI/RW/TRUCK/2026/02 – Supply and Delivery of Project Trucks”

and deposited at:

AVSI Rwanda Tender Box

Head Office, Kimironko Sector, Gasabo District, Kigali

P.O Box: 3185 Kigali

Deadline: 30th March 2026, 5:00 PM local time

6.  Bid Opening

Bids will be opened at 11:30 AM, 31th March 2026 AVSI Rwanda Office, after presenting the payment receipt of 10,000 FRW related to the lot applied for, to account No. 00040-00207132-70 BASE LOGISTIQUE held at BK.

Bidders are invited to attend.

7. Compliance and Integrity

• AVSI Rwanda applies a zero-tolerance policy towards fraud, corruption, collusion, and Any attempt to influence the procurement process will result in immediate disqualification.
• Bidders must submit independent offers. Any evidence of collusion or price coordination will result in immediate disqualification.
• Any bidder having a direct or indirect conflict of interest with AVSI Rwanda staff or board members must declare it. Failure to do so may lead to disqualification.
• AVSI Rwanda reserves the right to request clarifications or additional documentation without altering the substance of the bid.

8. Cancellation Clause

AVSI Rwanda reserves the right to cancel the tender procedure at any stage if:

• Funding conditions change,
• Technical requirements evolve,
• Insufficient competition is observed,
• Administrative irregularities are

No compensation shall be payable to bidders in such cases.

9. Key Contractual Clauses

Validity of Offer: Bids must remain valid for 60 days from the submission deadline. Warranty Requirement: Minimum manufacturer warranty: 12 months or 50,000 km

After-Sales Service: Supplier must demonstrate availability of spare parts and service center in Rwanda.

Delivery and Registration: The cost of each vehicle must include all expenses related to import clearance, customs duties, taxes, and registration, Vehicles must be delivered fully customs- cleared, legally registered, and equipped with license plates, ready for use in Rwanda.

AVSI Rwanda may engage an independent technical advisor during evaluation.

10.   Mandatory documents to be undersigned

AVSI Rwanda informs all interested suppliers that they are required to comply with AVSI’s policies

and principles, as:

• AVSI Code of Ethics,
• Eligibility Declaration,
• PSEAH, and Child Safeguarding acceptance form

AVSI Rwanda may engage an independent technical advisor during evaluation.

If possible, it would be advantageous to provide a photo of the vehicles submitted for the tender.

11. Further Queries

Uwamahoro Violette – Tel: 0788849938

Kigali,09/03/2026

Lorette Birara AVSI Rwanda

Legal Representative

Attachment

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