POSITION

Head Mechanic / Head of Fleet

CATEGORY

Local

REPORTING LINE

FOM/JFOM

DIRECT REPORTS

Mechanics – Logistics Officer

KEY RESPONSIBILITIES

KEY RESULT AREAS (KRAs)

1. Fleet Maintenance Planning & Reliability

Park vehicles and equipment are reliable and available for operations.

• Fleet maintenance schedule in place and followed
• Scheduled servicing completed on time
• Breakdowns minimised, investigated and documented
• Maintenance status visible via workshop systems (board, registers, stickers)
• SOP compliance: vehicle servicing, inspections, washing, greasing, fuel handling

2. Workshop Organisation, Safety & Tools

A safe, organised, and well-run workshop.

• Workshop kept clean, safe and orderly
• Oils and lubricants stored correctly & meet appropriate standards
• Tools maintained, tracked, and losses minimised & reported
• Tool accountability systems in use (personal kits, shared tools)
• SOP compliance: workshop safety, signage, electrical safety, tool control

3. Spare Parts & Maintenance Readiness

Maintenance work is not delayed due to missing or incorrect parts.

• Minimum stock levels defined and reviewed
• Correct spare parts identified and referenced (catalogues, part numbers)
• Parts availability supports scheduled maintenance
• Old, repairable, and scrap parts organised and tracked
• Repeated delays due to missing spares avoided

4. Systems, Records & Reporting

Maintenance decisions are supported by accurate records.

• Maintenance logbooks completed and checked
• Digital systems (e.g. Inflow / EarthRanger) used and cross-checked with physical records
• Fleet maintenance cost indicators (e.g. cost per km) are tracked, reviewed, and explained to support future budget accountability
• Non-compliance with records followed up and corrected
• SOP compliance: record-keeping, reporting, and audit procedures

5. Technical Leadership & Skills Development

A growing, more capable mechanical team.

• Junior mechanics coached and supported on real jobs
• Skill gaps identified and addressed through on-the-job training
• External training opportunities pursued where appropriate (e.g. boats, EVs)
• Knowledge shared across the team, including drivers’ mechanical awareness
• Evidence of increasing independence in junior staff

6. Values, Accountability & Professional Conduct

Trusted leadership and professional discipline in fleet operations.

• Takes accountability for fleet condition and readiness
• Addresses root causes, not just symptoms, of mechanical issues
• Demonstrates safe, calm decision-making in field conditions
• Learns from incidents and improves systems accordingly
• Demonstrates respectful leadership toward team and stakeholders

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KEY RELATIONSHIP

Field Operations Manager, Junior Field Operations Manager, Head of Stores, Logistics Officers, Drivers

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JOB SPECIFICATION

• Qualification: Recognised technical certificate or diploma (TVET or equivalent) in automotive or mechanical engineering.
• Core Experience: Proven experience with Toyota 70 Series vehicles and Yamaha 4-stroke outboard engines.
• Additional Experience (Desirable): Basic maintenance and inspection of Caterpillar motor graders (e.g. CAT 140K), Mitsubishi Fuso, Massey Ferguson Tractors, generators, and water pumps.
• Technical Skills: Strong preventive maintenance, fault diagnosis, safe workshop practices, and SOP compliance.
• Systems & Records: Ability to maintain accurate maintenance records and use basic digital tools for reporting.
• Leadership: Demonstrated ability to lead, mentor, and develop junior mechanics.
• Personal Attributes: Accountable, safety-conscious, calm under pressure, and willing to learn and improve systems.
• Working Conditions: Able to work hands-on in remote field environments, with physical demands and flexible hours.
• Licensing: Valid driver’s licence (manual) – heavy duty vehicle