Tender Notice to supply materials and equipment for International Centre for Research in Agroforestry (ICRAF): (Deadline 15 April 2026)

Table of Contents

TENDER NOTICE TO SUPPLY MATERIALS AND EQUIPMENT FOR ICRAF

TENDER NOTICE TO SUPPLY MATERIALS AND EQUIPMENT FOR ICRAF

International Centre for Research in Agroforestry (ICRAF) also known as World Agroforestry is an international research organization supporting sustainable forestry, trees, and agroforestry development. It partners with governments, institutions, and communities to improve seed quality, reforestation, and climate-resilient landscapes.

Through the Quality Tree Seed and RTRP Projects, ICRAF invites all interested and qualified bidders to submit their best proposals for the supply of materials and equipment for laboratory. All bid documents will be submitted to ICRAF through the email address: BEZOSEquipments@cifor-icraf.org

Note:

(1) The Bidder is allowed to compete on 2 lots only

(2) All bids documents must be delivered to the e-mail address shared by 15 April 2026 at 1600h and mention “Supply laboratory materials and equipment for ICRAF“

Please find below the detailed list of materials and equipment, categorized into three lots:

Lot1: Hardware store and Local shops

No.	Item	Specifications	Huye Qty	Gatsibo Qty	Purpose
1	Heat-resistant gloves	heat-resistant up to 250 °C.	2	2	Oven moisture
2	Sterilizer (A non-electronic version)	Low technical version	1	1	Sterilization of growth media
3	Pruning shears	Ambolt type	5	5	cutting test
4	Voltage stabilizer	220 V; 600–1000 VA; surge protection.	2	2	Secure electronic equipment
5	Scissors	Stainless-steel; ergonomic; corrosion-resistant.	2	2	Lab/Office
6	Tool set	Screwdrivers, pliers, wrench, hammer kit.	1	1	Maintenance
7	Small sieves with handles	Kitchen type. Fine mesh; ergonomic handle	2	2	Seed testing, Pre-cleaning
8	Chopping board	40 × 30 cm; food-grade plastic/treated wood.	2	2	Cutting test
9	Ruler	30 cm; S/S or plastic; mm markings.	2	2	seed testing
10	Flat spatulas	Material: – Rubbert 3 different size	3	3	seed testing
11	Plastic bags (2 L)	Heavy-duty polyethylene; resealable; airtight.	150	150	Sampling
12	Plastic bags (4 L)	Heavy-duty polyethylene; resealable.	150	150	Sampling
13	Labels with hole for string	Waterproof/Laminated; UV-resistant.	1000	1000	Batch ID
14	Adhesive labels	PATSPO, Chemical-resistant; stick to plastic/glass.	1000	1000	Sample ID
15	Lab Book A5	PATSPO, durable cover; water-resistant paper.	10	30	Records in standard seed testing information
16	Cotton bags (1 L)	Natural breathable cotton; tight weave.	250	250	Pre-treatment
17	Cotton bags (3 L)	Natural breathable cotton; reinforced seams.	250	250	Pre-treatment
18	Cotton bags (6 L)	Natural breathable cotton; large; reusable.	250	250	Pre-treatment
19	Cotton bags (10 L)	Extra-large; thick weave; breathable.	250	250	Pre-treatment
20	Brush	Soft-bristled; non-abrasive; synthetic.	2	2	Cleaning
21	Soap	Biodegradable; non-toxic; mild surfactant.	5	5	Cleaning
22	Kitchen paper	Absorbent; lab-grade; chemical-resistant.	25	25	Spills
23	Broom	Durable handle; synthetic bristles; ergonomic.	1	1	Floor cleaning
24	Drying rack	S/S or plastic; ventilated shelves.	2	2	Petri dishes drying
25	Bucket (12 L)	Heavy-duty plastic; chemical-resistant.	2	2	Cleaning
26	Drying towel	Lint-free; absorbent; reusable; washable.	10	10	Cleaning
27	Dustbins	30 L capacity; heavy-duty; with lids.	2	2	Waste
28	Tarpaulins	6 × 8 m; Heavy duty; reinforced PE; UV-stabilized.	10	10	Seed collection
29	Ropes	16 m, 12 mm Ø; High-tensile; min 1.5 kN breaking load.	4	4	Hoisting
30	Cords	16 m, 5 mm Ø; Synthetic braided; weather-resistant.	4	4	Tying/Securing
31	Ladders	Extendable 6–12 m; Telescopic aluminum/fiberglass.	4	4	Canopy access
32	Hooks	Extendable 6-12; Steel/corrosion-resistant alloy; ergonomic grip.	10	10	Branch shaking
33	Extendable cords	3–6 m; 2 Aluminum tubs that fit each other, collapsible; lightweight.	4	4	Bag support
34	Pruning shears	Steel anvil-type; rust-resistant; ergonomic.	6	6	Harvesting
35	Gloves	Size #9; Leather/synthetic; cut/abrasion-resistant.	20	20	Safety
36	Helmets [3M]	Construction type; hard shell; internal suspension.	10	10	Safety
37	Tarpaulins	6 × 8 m; Heavy-duty; UV-stabilized reinforced polyethylene; waterproof and tear-resistant; reinforced grommets.	10	10	Spreading seeds during cleaning, drying, or sorting.
38	Sacks	Max. 50 kg capacity	100	100	Seed processing
39	Sieves	100 × 150 cm; Steel frame with galvanized iron or stainless-steel mesh; rust-resistant coating; interchangeable screens.	25	25	Seed cleaning / sorting; separating seeds by size.
40	Concrete mixer	145 liters capacity; corrosion-resistant drum or coated interior; sturdy frame and stable base.	1	1	Seed coating or mixing substrates for treatments.
41	Labels	With standard printed text; waterproof and fade-resistant	500	500	Seed identification; tagging sacks, drums, or batches.
42	Buckets (50 L)	50 liters	5	5	seed processing
43	Buckets (25 L)	25 liters	5	5	seed processing
44	Balance	100 kg capacity; Electronic and digital; precision ±10 g; dual power (battery and mains); portable.	1	1	Weighing seed batches
45	GPS	Garmin Oregon 750 or 750t	1	1	Seed-source location mapping, GIS
46	Haglo f EC II-D Inclination/Height/Distance Calculator	Haglo f EC II-D, Inclination/Height/Distance Calculator; Precision digital sensor; ±1° inclination accuracy; ±0.1° resolution; automatic distance calculation; ruggedized housing.	1	1	Measuring tree height, slope, and tree attributes.
47	Caliper [Haglofs Aluminum]	(Haglofs aluminum tree caliper) up to 65 cm / op til 65 cm; Lightweight aluminum construction; clear metric scale (cm/mm); corrosion-resistant; robust for repeated forest measurements.	1	1	Measuring tree diameter (DBH) for source characterization.
48	Diameter tape	Metric fabric diameter tape (5000 cm); 5/8” wide; Synthetic fabric reinforced with thin phosphor brass wires; claw hook included; hand crank rewind.	1	1	Measuring tree diameter (DBH); resists stretching and UV.
49	Measuring tape	25 m; Heavy-duty; metric units; water- and UV-resistant; clear high-visibility markings; resistant to bending; suitable for plot boundaries.	1	1	Plot layout and distance measurement during surveys.
50	Markers	Waterproof; UV-resistant/fade-resistant; non-toxic ink; designed for use on bark, plastic tags, or laminated paper; weatherproof for long-term field tagging.	1	1	Labeling/Marking trees and plots for traceability.
51	Notebook	Durable, weather-resistant field notebook; water-resistant cover and pages; numbered sheets for mapping and sample data logging.	1	1	Recording observations and field data recording under all conditions.
52	Kettle	4 L; Stainless steel; corrosion-resistant.	—	1	Pre-treatment
53	Pots (2 L and 4 L)	Stainless steel; thick-gauge; handles/lids.	2	2	Pre-treatment
54	2-plate cooking stoves	Dual-hob; stainless-steel; fuel-efficient.	—	1	Pre-treatment

Lot 2: Laboratory and pharmaceutical equipment and materials

No	Item	Specifications	Huye Qty	Gatsibo Qty	Purpose
1	Dispenser spoon	S/S (AISI 304); 15 cm; bowl ~18–20 mL; corrosion- resistant.	4	4	Sampling
2	Scalpels handle No. 3	Reusable S/S; autoclavable; ergonomic grip; fits blades #10- 15.	4	4	Cutting test
3	Scalpels handle No. 4	Reusable S/S; longer interface; fits blades #20-25.	4	4	Cutting test
4	Scalpel	blade no. 11	100	100	Cutting test
5	Scalpel	blade no. 22	100	100	Cutting test
6	Scalpel	blade no. 23	100	100	Cutting test
7	Bent tip tweezers	145 mm bend; S/S; corrosion-resistant; fine tip.	4	4	Germination
8	Bent tip tweezers	160 mm straight; S/S; ergonomic; for larger seeds.	4	2	Germination
9	Tweezers w/ plastic cover	130 mm; S/S tip; insulated plastic-coated handle.	2	2	Germination
10	Petri dishes	190 × 40 mm; glass	100	100	Germination
11	Round filter paper	190 mm Ø; Ashless; high wet-strength; pH neutral.	1500	1500	Germination
12	Stainless steel bowl	Ø 105 × H 50 mm; food-grade; corrosion-resistant.	10	10	Oven moisture
13	Aluminum dishes	101 × 8 mm; 50 mm depth; light-alloy; flat base.	100	500	Moisture test
14	Thermometers	–20 to 110 °C; accuracy ±1 °C; digital.	2	2	Pre-treatment
15	Magnifying glass w/ light	With light to stand on the table, SMD LED Lights 3, 5x	1	1	Seed testing
16	Desiccator	Borosilicate glass steam sterilization	1	1	Moisture control/Store
17	Electrical Burner	Thermostatic, flat surface, adjustable 50–300 °C, stable base, uniform heat distribution, no open flame	1	1	Scarification
18	Oven [Memmert]	75–150 °C; Lab-grade; convection heating.	—	1	Moisture test
19	Refrigerator	150 L; adjustable thermostat; energy-efficient.	—	1	Temporary seed storage
20	Heat Sealer	12‑inch impulse, cutting knife, adjustable temperature, digital timer, Teflon strip	1	1	Storage
21	Clean-hand spray	500 mL; PET/HDPE; handheld, plastic, transparent, adjustable nozzle, mist and jet spray, ergonomic, durable	3	3	Distil water for germination test
22	Ethanol (5 L bottle)	95–99% Lab-grade; for sterilization.	4	4	Sterilization
23	Gloves	Size #9; Heavy-duty; cut- and abrasion-resistant; reinforced palms; comfortable grip.	20	20	Personal protection when handling seeds and equipment.
24	Gum Boots	White or green, various sizes; Waterproof rubber; slip-resistant soles; durable construction.	9	9	Protecting feet during seed washing or cleaning.
25	Thermometer	Temperature minus 5 – 100 degree C / Celsius.	2	2	Seed Storage
26	Hydrometer	0 – 100 % relative humidity; digital preferred.	1	1	Seed Storage

Lot 3: Farming -Agrovet shops

No.	Item	Specifications	Huye Qty	Gatsibo Qty	Purpose
1	Plastic containers A4	310×225×126 mm, plastic, clear, stackable, lid, smooth interior, drainage, seed-safe, moisture-controlled, reusable, durable	—	48	Germination
2	Lid for plastic container	315×230×12 mm, plastic, clear, stackable, lid, smooth interior, drainage, seed-safe, moisture-controlled, reusable, durable	—	48	Germination
3	Zone sampler (85 cm)	Buckle. S/S core sampler. Total length: 85 cm. Ø 25 mm. Insertion depth 71 mm. No. of openings 3.	1	1	Bulk sampling
4	Zone sampler (50 cm)	S/S core sampler, buckle. Total length: 50 cm. Ø 25 mm. Insertion depth 71 mm. No. of openings 3.	1	1	Lot sampling
5	Test sieve 0.5 mm	S/S Ø 200 mm; 0.500 mm mesh; corrosion-resistant.	1	1	Seed cleaning
6	Test sieve 1.0 mm	S/S Ø 200 mm; 1.0 mm mesh.	1	1	Seed cleaning
7	Test sieve 2.0 mm	S/S Ø 200 mm; 2.0 mm mesh.	1	1	Seed cleaning
8	Test sieve 4.0 mm	S/S Ø 200 mm; 4.0 mm mesh.	1	1	Seed cleaning
9	Test sieve 5.0 mm	S/S Ø 200 mm; 5.0 mm mesh.	1	1	Seed cleaning
10	Sieve receiver	S/S Ø 200 mm × 50 mm; deep collection pan.	1	1	Seed collection
11	Thrasher Small scale farm equipment	Same equipment used for removing the corn from the cob, when processing Mais. With an electrical drive, if possible.	1	1	Removing seeds from pods/cobs
12	Coffee DE pulper, small scale farm equipment	That can be used manually.	1	1	Seed extraction for soft-seeded species
13	Seed Air/ Screen cleaner, small scale farm equipment	Type of equipment that can be purchased locally.	1	1	Seed cleaning; removes dust, chaff, and broken seeds.
14	Traps to place around the Seed Processing area	For rodent control; reusable rodent-proof traps (cage or snap-type); durable metal or heavy plastic.	10	10	Preventing seed loss in processing zones and storage.
15	Barrels 50/drums	50 Litter; All the barrels need to have screw lids or other mechanism so the barrels are airtight when they are closed.	50	50	Storage
16	Barrels/drums 25	25 Litter; All the barrels need to have screw lids or other mechanism so the barrels are airtight when they are closed.	50	50	Storage
17	Barrels/drums 10	10 Litter; All the barrels need to have screw lids or other mechanism so the barrels are airtight when they are closed.	50	50	Storage
18	Sacks 50 kg.	Heavy-duty woven; moisture-resistant.	200	200	Storage
19	Sacks 25 kg.	Durable woven sacks; moisture-resistant. Heavy-duty plastic bags	200	200	Storage
20	Sacks 10 kg.	Lightweight woven sacks; moisture-resistant. Heavy-duty plastic bags	200	200	Storage
21	Sacks 5 kg.	Small-volume; moisture-resistant. Heavy-duty plastic bags	200	200	Storage